TFSA Constitution

 THE FORESTERS SHOOTING ASSOCIATION

CONSTITUTION

1.   THE NAME AND PURPOSE OF THE CLUB

1.1  The name of the club shall be The Foresters Shooting Association.

1.2     The purposes of the club are:

(a) To provide and enable instruction and practice in the use of firearms to His Majesty’s subjects

so that they will better able to serve their country in the Armed Forces, the Territorial Army,

or any other organisation in which their services may be required in the defence of the realm in time of peril;

(b) Support the interest of shooters and shooting in all its forms;

(c) To preserve the history of firearms in use and collection;

(d) To be non-profit making in concept, and under no circumstances distribute its surpluses to its members.

2.   THE EXECUTIVE COMMITTEE OF THE CLUB  

2.1 The committee shall consist of four posts Chairman, Secretary, Treasurer
(these being mandatory by the Home Office) and one other who will act as deputy in the event of the loss of one post during the shooting year.

All committee members must be current FAC holders.

2.2 All of the committee are required to be elected at general meetings of the club.

2.2a The membership fee for elected committee members shall be waived for the duration of their office.

2.3 At the Annual General Meeting all of the members of the committee will retire
and, if eligible, can seek re-election.

2.4 A quorum shall be three committee members.

2.5 One committee member to act as police liaison officer.

3.  THE RESPONSIBILITIES OF THE COMMITTEE 

3.1 To administer the club within the requirements of the members
as determined at General Meetings and by the Constitution;

3.2 To inform members of all major activities;

3.3 To keep records and minutes of all Committee Meetings;

3.4 To determine at each Committee Meeting the date of the next meeting,
any subsequent change in date to be communicated to all Committee Members;

3.5 To suspend from participation in the clubs activities (except General Meetings)
any member whose conduct compromises safety rules or brings or is likely to bring the reputation of the club into disrepute;

In the event of such a suspension the member can appeal to the secretary
within 14 days of the suspension and present evidence at the next Committee Meeting
as to why the suspension should not be upheld.

No member will have claim on the club resulting from suspension.

3.6 To produce annual audited accounts for the members at each Annual General Meeting;

3.7 To implement rules as required from time to time,

3.8    (Not Used in Original)

3.9 To liase with the police and governing bodies.

 4. GENERAL MEETINGS.  

4.1  The Annual General Meeting (AGM) shall be held within 3 months
of the end of the clubs last completed financial period.

4.2  An Extra-ordinary General Meeting (EGM) may be called by:
(a) resolution of the Committee, and/or
(b) receipt by the Secretary of a petition, signed by a minimum of 20% of the voting members of the Club.
The EGM must be called within 8 weeks of the receipt of the petition.

4.3  A quorum for General Meetings shall be 20% of the voting members the club.
If no quorum is present, the secretary must call a General meeting after four and within six weeks of the aborted meeting. 

4.4  Voting members shall be those members of the club who have, at the time of the meeting, aid in full the current annual subscriptions and are neither junior nor probationary members.

4.5  Voting will be by show of hands. The Chairman of the meeting will only vote in the event of a tie.

4.6  To be adopted, a motion for change in the constitution requires the consent of two thirds of the members present at the meeting.

4.7  Notice of General Meetings shall communicated to the members by the Secretary and shall include the resolutions or petitions from the members together with the date, time, place and the purpose of the General Meeting.

Notice of the meeting must be communicated to the members at least three weeks before the date of the meeting.

5. THE PROCEDURE AT AN AGM SHALL BE AS FOLLOWS: 

5.1  Determine that a quorum is present;

5.2  Circulate to the members present the Agenda for the AGM, the Annual accounts and the minutes of the previous AGM;

5.3  Commence the meeting;

5.4  Call for any amendments of the minutes;

5.5  Any amendments to be added to the minutes in writing;

5.6  The chairman to accept the minutes on behalf of the club;

5.7  Matters arising from the minutes not covered elsewhere in the agenda for the meeting;

5.8  Committee reports.

5.9  Election of the committee;

5.10    Vote on any resolution requiring prior notice;

5.11     Only questions submitted in writing to the Secretary, at least 14 days prior to the AGM shall be allocated an item of its own on the agenda unless previously resolved.

6. RESOLUTIONS REQUIRING PRIOR NOTICE ARE:  

6.1  Changes to the constitution of the club;

6.2  Election of members to the committee;

6.3  Termination of membership;

6.4  Changes in the financial arrangements and/or authorisation levels of the committee;

6.5  Any other matter determined by the members in general meeting requiring prior notice.

7.  ASSETS AND LIABILITIES OF THE CLUB. 

7.1  Unless otherwise agreed at general meetings,
no single member of the committee may commit the club to expenditure without the resolution of the committee.

7.2  The committee and its members are indemnified by the club
against any claim arising from the bona fide discharge of their duties.

7.3  Club money must never be loaned to a member for their personal use.

7.4  Winding up of the club may only be done by resolution of general meeting
and with the consent of two thirds of the members present at such a meeting.

7.5  The proceeds of winding up will be dispersed according to the decision of the meeting of the club.

7.6  The financial year shall be from 1st April to 31st March.

8. AFFILIATION

8.1  The club will be affiliated to the National Rifle Association,
and any other body which may be considered necessary by the committee.